Hall of Fame Nomination and Selection Guidelines

CONTENTS

2018 Nomination Letter from the A/TA President

General Overview
Program Timeline
Nomination Procedures
Selection Process
Appendix

 

GENERAL OVERVIEW

The Airlift/Tanker Association (A/TA) established the Hall of Fame (HOF) award in October 1988 and is the highest honor the Association can bestow. Recognizing the achievements of the highly trained men and women who defend our great nation is A/TA’s highest priority and one of the main reason’s the organization exists. Air Mobility Commands’ unique global and enduring mission would simply not happen without the unselfish sacrifice and untiring dedication of these Airmen. With that purpose in mind, the intent of the HOF award is to recognize individuals or mission groups that have distinguished themselves in the performance of duties well above expectations.

The A/TA is the sole sponsor and administrator of the HOF award, and these guidelines form the framework for the nomination and selection process. Adhering to these guidelines enhances program effectiveness, accountability, and credibility while maintaining A/TA’s high award standards. These guidelines are also subject to change and/or modification so they may continue serving the best interest of the Association and the overall intent of the award.

Upon recipient selection, the A/TA commissions and procures a bronze bust of the inductee or medallion of the inductee(s) and ceremoniously installs that bust in the Mobility Memorial Park located at Scott Air Force Base, IL (also known as the Walk of Fame). The formal induction of the bust/medallion forever preserves the recipient’s legacy and historic contribution(s) to the Air Mobility and Refueling mission. The Mobility Memorial Park is officially owned and maintained by the Air Force, and the bust/medallion is donated by A/TA.

Purpose:

Annual recognition to an individual and/or group demonstrating sustained superior performance significantly contributing to the advancement of Air Mobility and Refueling. While subject to modification/change, the following timeline will be used as a guideline concerning the annual submission/selection/presentation cycle:

 

PROGRAM TIMELINE

NLT 15 January:

  • A/TA President drafts and submits Hall of Fame (HOF) announcement/submission deadline message
  • Association administrator notifies Chapter Presidents of the nomination process and submission deadlines
  • Association Administrator posts HOF call for submissions to the Association’s website, Face Book page, and all other appropriate venues

15 January – 1 April

  • Nomination submission period
  • All nominations should be emailed to the A/TA President at president@atalink.org

1-15  April

  • A/TA President selects, convenes, and chairs a HOF pre-screening board
  • Pre-screening board validates nominations meet current guidelines and eligibility requirements
  • Top two packages are forwarded to the HOF selection panel (comprised of the A/TA Board of Officers)

15-30  April

  • A/TA President convenes the HOF selection panel
  • A/TA Chairman announces final selection
  • A/TA President officially notifies selectee and/or family members of the selection

1-15  May

  • A/TA President:
    • Develops public and membership announcement messaging
    • Coordinates with Administrator for publication to all applicable communication venues
    • Initiates HOF selectee(s) communication concerning the award, applicable travel, presentation details, etc. and begins coordination actions
    • Notifies the Association sculptor, and provides photographs as well as other biographical information to aid in creating a bronze bust or medallion
    • Coordinate the bust plaque verbiage with the A/TQ editor, Communication Chairman, and Heritage Committee Chairman
    • Notifies video production manager, Heritage Committee Chairman, and A/TQ Editor to prepare convention video, name plaque(s) for the Air Mobility Park display, convention exhibit, and convention A/TQ

May-Sept

  • A/TA President:
    • Continues all applicable coordination with HOF recipient(s) and family on convention travel and registration, lodging, and other presentation related details
    • Selects HOF recipient escorts to assist with convention site logistics
    • Organizes HOF bust induction ceremony in liaison with the Huyser Chapter (ceremony host). The ceremony is held at the Scott AFB Mobility Memorial Park, and involves the permanent mounting of the prior year’s HOF recipient bronze bust.

Oct-Nov

  • A/TA President:
    • Executes the HOF bust induction ceremony in liaison with the Huyser Chapter
    • Ensures shipment of bronze bust to convention site
  • Heritage Committee Chairman
    • Coordinates HOF wall of fame set-up and current recipient’s bronze bust displayed on the exhibit floor (A/TQ editor is current POC)
    • Ensures bust gets from exhibit floor to banquet room stage for presentation/unveiling
    • Ensures bust is shipped back to Scott AFB at convention conclusion

NOMINATION PROCEDURES

Eligibility

Retired and separated military members from any branch of the United States Armed Forces are eligible for award consideration. Civilians and members of foreign military services are also eligible. As an example, British aviator and aerial refueling pioneer Sir Alan Cobham’s significant and historic contributions to the advancement of Air Mobility and Refueling led to his selection as the 2016 HOF award recipient. Award selection can also be posthumous.

Individual and mission group nominees considered for HOF recognition must meet two basic eligibility requirements:

  • Cannot be on active duty or serving in any capacity within the Federal government at the time of nomination
  • Retired or separated military nominees are eligible for consideration only after a period of five years from their official retirement/separation date and award submission

Award Categories and Criteria

Nomination submissions must be based one of the following two categories:

  • Individual or Mission Group Achievement – Nomination must clearly and succinctly highlight how the achievement(s) contributed to the advancement of Air Mobility and Refueling.
  • Heroism – Nomination must clearly describe how the act of valor, bravery, or courage warrants HOF consideration.

Submission Guidelines

Any A/TA member or group in good standing (to include Industry Partners) can submit a HOF nomination package. Because of their role in selecting the HOF award recipient, A/TA Board of Officers are not eligible to submit nomination packages.

To ensure consistency, quality, and fairness, all nomination packages must follow the prescribed format and page count instructions detailed within these guidelines. Page counts above the maximum can result in a point deduction. In addition to the nominee’s accomplishments, the board also considers the overall submission format and readability.

Send all nomination packages directly to the A/TA President at president@atalink.org. E-mail is the preferred method of delivery and all packages should arrive by midnight of the established due date. Late submissions will not be accepted unless the extenuating circumstance is pre-coordinated with the A/TA President. We understand there will be circumstances where the United States Postal Service is the only way to submit a package. In those cases, use the following address and request a delivery receipt:

CMSgt (ret) Mike Kerver
5307 Anemone
San Antonio, TX 78253 

Each nomination package will consist of an original and one copy, arranged in the following order:

  • Cover Letter signed by the nominating chapter, industry partner, board member, or A/TA member (maximum of one-page)
  • Biography highlighting the individual’s or mission group member’s career (maximum of two pages)
  • Narrative describing the specific achievements justifying the award. A narrative is required for both individual and mission group achievement as well as heroism-based nominations. (maximum of five pages to include support material)

Applicable support material includes anything enhancing the nomination package (newspaper or magazine articles, award citations, photographs, etc.). All support material should be legible, clear, and must add value to the nomination!

Complete all award documentation on either 8.5×11, plain white bond paper or appropriate chapter/company letterhead. Nominations must be written using 12-pitch Times Roman font and include 1” margins.

 

SELECTION PROCESS

The A/TA President is responsible for the overall execution of the HOF award program and facilitates both the board and selection process. HOF package submissions meeting all established minimum eligibility requirements will be reviewed and scored using the scoring/rating criteria within these guidelines. If a package does not meet minimum eligibility requirements, the submitter will be notified and given the opportunity to re-submit the package for future consideration. All submitted packages will be considered for the current award cycle and if not selected, must be re-submitted for a future award cycle.

Under normal conditions, one recipient is selected for HOF induction in any given calendar year. If special circumstances or conditions exist within any given award cycle, the A/TA Board of Officers may approve two or more individuals for induction into the Hall of Fame during that same period.

 

Scoring/Rating Process

HOF board scoresheets use a 1-10 point rating scale for each scored category and the maximum score any nominee can receive is 40 points. The A/TA president typically serves in the role of board secretary and accomplishes all associated board administrative duties.

  • The nominee with the highest overall point score is selected for the award unless a mitigating factor discovered during board discussions becomes apparent
  • Any difference of more than 10 points between the lowest and highest total score of any nominee between board members will be openly discussed
  • Board members possessing the high and low score scores must justify those ratings and will have an option to adjust scores as
  • If neither rater is willing to change their scores or cannot provide justification, their score will not be included. Instead, an average of the scoresheets all other scores will be totaled and an average score will be given to the l and an average will be calculated. That average will replace the scores of the high and low scores on the final scoring sheet.

Category Scoring Considerations

All submitted HOF nominations must fall within one of two categories and the package should clearly highlight demonstrated superior or sustained performance enhancing the legacy of Air Mobility:

  • Individual or Mission Group Achievement
  • Act of Heroism

Board members will consider the following criteria when scoring packages, and all submitted packages should include the following headings:

Individual or Mission Group Achievement:

  • Leadership and Job Performance
  • Significant Contributions to the Advancement of Air Mobility
  • Significant Changes to the Air Mobility Mission, Culture, and History
  • Other Noteworthy Accomplishment(s) and/or Extraordinary Impact(s) to Air Mobility

Act of Heroism:

  • Leadership and Job Performance
  • Posthumous Consideration
  • Act of Heroism Identification/Details
  • Level and/or Type of Previous Decoration(s)/Recognition

Pre-Screening Board

Upon receipt of current year award packages, the A/TA President convenes and chairs an initial (pre-screening) board to ensure all nominations meet current program guidelines and eligibility requirements. This board is typically comprised of 3-5 A/TA members in good standing, (i.e., Association Board of Advisors, Historian, past A/TA Chairman and/or President, Chapter Officers, Members at Large) and responsible for reviewing, scoring, and rank ordering the nominations. The A/TA President will score the packages along with the other board members, but will only apply the score in the event of a tie.

The overall board process is subject to any change necessary to meet the best interest of time, efficiency, and intent of the HOF award program. Suspense dates for all reviews and meetings will be determined among board members and established once the board convenes. When considering the many mitigating factors involved in convening the pre-screening board, both in- person and virtual meetings are acceptable.

 

A/TA President (board chair) will:

  • Consolidate all current year submitted packages
  • Email nominations/scoresheets to pre-screening board members NLT 1 week prior to the projected conference call or in-person meeting
  • Tabulate scored packages and rank order nominations
  • Convene board members to discuss any package within 10 points of the top score to resolve any questions, conflicts or issues to ensure the best candidates advance
  • Provide the top two nominations to the A/TA Board of Officers for scoring and final recipient selection

Final Selection Board

Upon selection of the top two HOF nominees, the A/TA President convenes and facilitates the final HOF Selection Board. The HOF Selection Board is comprised of the A/TA elected Board of Officers. The A/TA Chairman serves as the board chair and scores packages, but only uses that score to break ties.

The final selection board process is the same as the pre-screening board process with only exception being that the A/TA President does not score a package or factor into the final vote. The A/TA President’s role in the final selection board is limited to package distribution, board pre-brief, scoring, and facilitating discussion amongst the remaining Board of Officers. The A/TA Chairman is the final approval authority for the HOF recipient selection.

 

Award Announcement

Once the HOF recipient is selected and final Board coordination complete, the A/TA President prepares an appropriate announcement for website, email, and A/TQ magazine publication.

The HOF recipient is formally recognized at the Association Convention, and is the guest of honor at the HOF Banquet held the last night of the convention.

 

Post Board Actions

Upon HOF award announcement, the A/TA President begins coordinating recipient convention attendance and travel, associated logistics, and serves as the overall liaison between the recipient and the Association. Recipient travel and benefits will be administered per current Association policy.

For further questions or policy interpretation, please contact the A/TA President at president@atalink.org.

 

APPENDIX

  1. Cover Letter
  2. Biography
  3. Narrative: